User Guide

 

 

We aim to make your experience with SOCIOS seamless and productive. Whether you're a new user or a seasoned expert, this guide is here to help you navigate our platform with ease.

 

Our platform is built on the robust foundation of Open Preprint Systems (OPS), an open-source solution developed by the Public Knowledge Project. While OPS provides the core functionality, we've enhanced our platform with several custom developments and plugins to better serve our community's needs.

 

Below, you'll find straightforward instructions on utilizing the platform's features, ensuring you can make the most of your interactions with SOCIOS.

 

If you encounter any issues, please contact our support team at socios-support@uni-koeln.de. We value your feedback and are committed to continuously improving your experience with us.

 

 

 

How to 

 

 

Register an Account

 

 

Step 1

Access the Registration Page

 

Click on the Register button, located at the top right corner of the homepage.

 

Step 2

Log into ORCID

 

If you already have an ORCID account, enter your ORCID credentials (email/ORCID iD and password) and click Sign In. If you do not have an ORCID account, you can create one by clicking Register Now on the ORCID login page.

 

Step 3

Authorize Access

 

ORCID will prompt you to authorize sharing your ORCID iD and profile information with the SOCIOS platform. Click Authorize to grant access.

 

Step 4

Complete Registration

 

You will be redirected back to the SOCIOS platform, where you can complete your registration process.

 

 

 

 

 

Log In

 

 

Step 1

Access the Login Page

 

Go to the login page by clicking the Login button on the homepage.

 

 

Step 2

Log in

 

Enter your ORCID credentials, which include your email/ORCID iD and password, then click Sign In.

 

 

Step 3

Authorize Access

 

If this is your first time logging into the SOCIOS platform, ORCID will ask for your permission to share your ORCID iD and profile information with our system. Click Authorize to grant access. 

 

 

Step 4

Access Your Dashboard
 

You will be redirected back to the SOCIOS platform and logged into your account dashboard.

 

 

 

 

 

Submit a Preprint

 

 

Step 1

Start a New Submission
 

Log in to your account and navigate to the Submissions section from your dashboard. Click on the New Submission button to begin the submission process.

 

 

Step 2

Prepare for Submission 
 

Ensure that all submission criteria are met before proceeding.

 

 

Step 3

Upload Submission
 

Click the Upload File button and select your manuscript from your computer. Make sure your submission is in an acceptable format, such as PDF for manuscripts. Confirm the file upload and wait for the system to process your manuscript.

 

 

Step 4

Enter Submission Metadata
 

Fill in all required fields as specified in the submission form, ensuring you provide all necessary metadata and information.

 

 

Step 5

Review Your Submission
 

Review all the information you have entered to ensure it is accurate and complete. Preview your uploaded manuscript to verify that it displays correctly.

 

 

Step 6

Finish Submission
 

Click the Finish Submission button to complete the process. You will receive a confirmation email acknowledging receipt of your submission.

 

 

Step 7

Track Your Submission
 

Use your account dashboard to monitor the status of your submission. You will receive email notifications about any updates or required actions related to your submission.

 

 

 

 

 

Submit a New Version

 

 

Step 1

Go to Submissions
 

Navigate to the Archives section within your dashboard to locate your preprint. Click on Create New Version to begin a new version submission.

 

 

Step 2

Upload File  
 

Dropdown the PDF section under Files and click Change File. Select the Preprint Component and upload the new file.

 

 

Step 3

Preview Your Submission
 

Preview your uploaded file to verify that it displays correctly.

 

 

Step 4

Finish Submission
 

Click the Finish Submission button to complete the process. You will receive a confirmation email acknowledging receipt of your submission.

 

 

Step 5

Track Your Submission
 

Use your account dashboard to track the status of your submission. You will receive email notifications about any updates or required actions regarding your submission.

 

 

 

 

 

Submit a Review Report

 

 

Step 1

Start a New Submission
 

Log in to your account and navigate to the Article Page. Click on the Submit Review button to begin the submission process.

 

 

Step 2

Prepare for Submission 
 

Confirm that you meet all the submission criteria before proceeding.

 

 

Step 3

Upload Submission
 

Click the Upload File button and choose your review report from your computer. Make sure your file is in PDF format. Confirm the file upload and wait for the system to process your submission.

 

 

Step 4

Enter Submission Details
 

Complete all required fields in the submission form, ensuring you provide all necessary information.

 

 

Step 5

Review Your Submission
 

Review all the details you have entered to ensure they are accurate and complete. Check the preview of your uploaded file to confirm it displays correctly.

 

 

Step 6

Finish Submission
 

Click the Finish Submission button to finalize your submission. A confirmation email will be sent to acknowledge receipt of your submission.